FAQ
Frequently Asked Questions
All the answers to your questions about our services
Domiciliation, legality, included services or pricing — find all the answers below.
Business Domiciliation
What is business domiciliation?
Domiciliation means establishing your company's registered office at a professional third-party address. At Office Factory, you use our address at 842 Chaussée d'Alsemberg, 1180 Uccle (Brussels) as your official company headquarters, without needing to be physically present.
How much does domiciliation cost at Office Factory?
Our domiciliation service starts from €79/month excl. VAT. This includes the registered office address, receipt and management of your mail, and registration with an SPF Économie-certified centre. Contact us for a personalised quote.
Which types of companies can be domiciled?
All Belgian legal forms are accepted: SRL (BV), SA (NV), ASBL (VZW), SNC, SCS, SC, as well as sole traders. We also welcome foreign companies wishing to establish a presence in Belgium.
How quickly can I get started?
Setup is very fast. Once we receive your signed contract and required documents, your domiciliation is active within 24 to 48 hours. The entire process can be completed fully online.
Documents & Legality
Is domiciliation legal in Belgium?
Yes, it is perfectly legal. Since the law of 29 March 2018, business centres offering domiciliation must be registered with the SPF Économie. Office Factory holds this official registration, guaranteeing full legal compliance for your domiciliation.
What documents are needed to domicile my company?
We need a copy of your identity document (directors or manager), the company's articles of association or deed of incorporation, and a BCE extract if the company already exists. For new companies, we provide the domiciliation agreement to present to the notary at incorporation.
What happens if I choose an unregistered centre?
Domiciling your company at an unregistered centre exposes you to serious risks: removal of your enterprise number from the BCE, refusal of a VAT number by the tax administration, and the obligation to urgently find a new registered office.
Is Office Factory registered with the SPF Économie?
Yes. Office Factory is an officially registered business centre with the SPF Économie, in compliance with the law of 29 March 2018. You can verify our registration directly on the SPF Économie website. This registration guarantees that your domiciliation is recognised by all Belgian authorities.
Address & Registered Office
Can I use this address on invoices and official documents?
Absolutely. The Office Factory address becomes your official registered office. You can use it on invoices, contracts, your website, business cards, and with all Belgian authorities (BCE, VAT, commercial court registry).
How does BCE registration work with a domiciliation address?
Once your domiciliation contract is signed, we provide you with an official agreement that you or your notary submit to the BCE (Crossroads Bank for Enterprises). The Office Factory address is then registered as your company's registered office in the official records.
How do I change or transfer my domiciliation?
If you wish to transfer your registered office from another provider to Office Factory, we assist you with all the steps. A registered office transfer requires an amendment to the articles of association published in the Belgian Official Gazette. Our administrative services team can handle this for you.
Can I create my company using your address from the start?
Yes. When incorporating your company with the notary, you can indicate our address as the registered office from the outset. We provide the domiciliation agreement to present to the notary before the articles are signed.
Included Services
What is included in the domiciliation package?
Domiciliation includes: use of our address as your official registered office, receipt and sorting of your mail, email notification for each new item, secure storage of your documents, and on-site access by appointment to collect your mail.
How does mail management work?
We receive your mail daily. You have the choice: collect it on-site during office hours, request regular postal forwarding to your personal address, or receive an email notification upon each arrival. Your mail is stored securely on our premises.
Do you have meeting rooms available?
Yes, we have meeting rooms that you can book by the hour or half-day. They are ideal for client meetings, general assemblies or board meetings in a professional and private setting.
Can you receive parcels or registered mail on my behalf?
Yes, we also receive parcels and registered mail on your behalf. You are notified immediately upon receipt and can come to collect them or arrange for their specific handling.
Coworking & Offices
What is the difference between coworking and a private office?
Coworking is a shared workspace where you work in an open space alongside other professionals. A private office is a dedicated space for one person only. A team office accommodates multiple employees in an enclosed space. Each option has its advantages depending on your way of working.
What is included in the coworking subscription?
Your coworking subscription includes: access to the shared workspace, high-speed WiFi, printer, coffee and tea, use of common areas, and a postal address. Meeting rooms are available at an additional cost by the hour or half-day.
What are the access hours?
Our workspaces are accessible Monday to Friday, from 8am to 6pm. Arrangements for extended or occasional access can be discussed based on your specific needs.
Can I combine domiciliation with a workspace?
Absolutely. Many of our clients combine domiciliation with coworking or a private office. It's a complete solution: you have your official address and a physical space to work, all in the same professional building in Uccle.
Pricing & Booking
What is the price of domiciliation?
Domiciliation is available from €79/month excl. VAT. This includes the registered office address, mail management, and registration with an SPF Économie-certified centre. Additional options (postal forwarding, meeting rooms) are available as add-ons.
Is there a minimum commitment period?
We offer flexible packages with no mandatory annual commitment. Contact us to discuss the option that best suits your needs, whether you are just starting out or already well established.
How do I subscribe to a service?
It's simple: contact us via our online form, by phone, or by email. Our team responds quickly to validate your situation, send you the agreement to sign, and activate your service within 24 to 48 hours.
Do you offer preferential rates for longer commitments?
Yes, we offer advantageous terms for long-term commitments. Contact our team for a personalised quote tailored to your situation and desired duration.